Public meeting room reservations

The library offers free use of meeting room space for meetings and programs that serve an educational, cultural, civic or recreational purpose. Meetings and programs held in library meeting rooms must be free, open and of potential interest to the general public.

How to request a meeting room:

Review the policy for free use of community meeting rooms.
Submit this application.
Please allow at least 72 hours for a response.
Library staff will contact you to let you know whether we can accommodate your request.

Rooms are not reserved until this application is approved by library staff.

If your request is less than 72 hours away, please call the library during open hours to inquire. We will try to accommodate your group if there is last-minute availability.

Community meeting room space may not be used for:

Private events
Commercial purposes
The collection of personal information (event pre-registration or sign-in sheets are not allowed)

Need more information?

Read the policy and procedures

Albina – closed for construction
Belmont – closed for construction
Capitol Hill – meeting room, 23 people
Central – community room 1A, 88 people; community room 1B, 88 people
Fairview-Columbia – meeting room, 19 people
Gregory Heights – meeting room, 23 people
Gresham – large room, 65 people; storytime room, 21 people
Hillsdale – large community room 1A, 46 people
Holgate – large community room 1A, 121 people; large community room 1B, 115 people, large community room 2A, 49 people; medium community room 2B, 8 people
Hollywood – large room, 42 people
Kenton – meeting room, 32 people
Midland – closed for construction
North Portland – closed for construction
Northwest – meeting room, 30 people
Rockwood – large room, 35 people
Sellwood-Moreland – meeting room, 19 people
St. Johns – closed for construction
Troutdale – closed for construction
Woodstock – meeting room, 30 people

Three libraries offer small study rooms. Call or visit the library to reserve a study room, up to seven days in advance. Reservations are limited to two hours per day for each individual or group.

Central 2A (10 people)
Central 2B (16 people)
Hillsdale (3 people)
Hollywood (2 people)

Tell us who you are

Organization name

Mailing street address

City/State/Zip

Your name

Your email address

Your phone number

Is there an additional contact person

Yes

Name of additional contact

Email of additional contact

Phone number of additional contact

About the meeting

Meeting topic

Rooms available for meetings that serve an educational, cultural, civic or recreational purpose.

Expected number of attendees

Request room, date and time

Pick a room

Meeting date and time: Meetings may be scheduled during the library's open hours only. Request a room up to one month from today. If your request is less than 72 hours away, please call the library during open hours to inform staff of your reservation request. Meetings must end at least 15 minutes before the library's scheduled closing time.

Date of meeting

Starting time of meeting

Note: No libraries open before 10 am any day of the week. Please check the location hours to see when the library with the room you are requesting is open.

Ending time of meeting

Note: Please remember to select the appropriate am or pm.

Additional comments

Read and agree to public meeting room policy

Statement of responsibility: As an authorized adult representative of the organization, I hereby apply for the use of the meeting room as indicated above. I have read the library public meeting rooms policy and agree they will be carefully observed. If a meeting is cancelled, I agree to notify the library as far in advance as possible.

When using library meeting rooms, I agree to the following:

I will not solicit or collect fees or donations of money or other property.

I will not promote or sell services, products, merchandise, materials or other items.

I will not distribute business cards or brochures or other material (including URLs) promoting any business, product or service.

I will not solicit or gather personal information (names, addresses, email addresses, phone numbers, etc.) from program participants, either as part of a pre-registration process or during the program itself.

I will clearly identify the organization/entity sponsoring the meeting or program.

I will not promote or imply that this meeting or program is sponsored by the library.

I agree this meeting will be open to the public.

Please mark each box to indicate your agreement.

Public meeting room reservations

How to request a meeting room:

Need more information?

Community meeting rooms

Small study rooms

Related pages